Frequently Asked Questions
+ What is Hourglass Events
Hourglass Events is a branch of Hourglass Travel that plans and manages corporate and association events. We specialize in planning incentive trips, corporate retreats, BOD meetings, conferences and conventions.
+ Why choose Hourglass Events?
Hourglass Events is experienced in the position of event manager, central communicator and point of contact. We can assist in Venue/Supplier negotiation to ensure a fair contract to match your financial and strategic attendance requirements. Where Hourglass can be a valuable piece to your event’s success is with our assistance in managing your event efficiently and accurately, reducing the time-consuming workload. We pride ourselves in producing spectacular and smooth events that leave your attendees with an experience they hope to repeat.
+ What all can you do or what services do you offer?
- Venue/Supplier sourcing, negotiation and management
- Evaluate and present competitive venue RFP’s for comparison
- Hotel room block management
- Conduct site inspection
- Secure fair attrition and cancellation clauses
- Reduce liability risks to the greatest extent possible
- Online and on-site registration
- Event transportation assistance
- Budgeting and Event Spending assistance
- Event Theming and Graphic Design
- Special Event Entertainment selection and contract assistance
- Food/Beverage Menu selection and contract assistance
- Negotiate audio/visual production contracts
- Assist AV team in supervising audio/visual production
- Communication of timelines, milestones, specifications, and requirements to all event Suppliers
- On-Site Operation, Management and Logistics of event
- Contract and Assist with supervision of on-site event staff and security
- Financial Mgt. and accounting of BEO registrations for approval
- Invoice evaluation and reconciliation during and after event.
- Post event feedback
Optional Services:
- Mobile App Content Management
- Corporate Sponsorship Attendance
- Corporate Exhibit Management Assistance
- Convention Exhibitor Booth Contracts
- Exhibitor Floor Management
What to Expect
Successfully executing an event requires a unique combination of energy, talent, experience and character. Hourglass Events has a commitment to excellence that allows us to anticipate issues and make corrections on-site before they become problems.
Hourglass Events can provide your event with a user-friendly, efficient registration process. Our registration website and customer service skills ensure that the registration process runs smoothly. Your attendees will experience a streamlined and efficient experience from initial online registration and payment processing to on-site badge distribution.
We can also assist you in collecting information to further the success of the event. Hourglass Events will actively recommend and plan only conservative entertainment suppliers that will not reflect negatively or adversely on your company or Hourglass Events.
CONTACT INFO:
Tony Cox
Corporate Relations
(405) 202-9864
Beth Cox
Event Planner
(405) 388-7606